Software for commercial property management – the best tool for reducing maintenance costs


In building management, maintenance and more specifically – maintenance costs can be a huge downside. For some properties maintenance is higher, for others – smaller. But all properties have a common trait of taking up a lot of revenue for the sake of maintenance. In general, the total cost of upkeep is comprised of foreseeable and unforeseen costs. In this article we’ll focus on software for commercial property management and how it can help keep both foreseeable (predictable and recurring) and unforeseeable ones.

How software for commercial property management helps handle maintenance work

More often than not, software solutions for managerial purposes are developed and designed to make management jobs easier. Property management software for commercial buildings (as well as other properties) is no exception. It’s actually a mixed set of features and tools that can help communicating with tenants and improving the overall profitability as well as stability of a business through more efficient and direct management.

In terms of maintenance, such software can have dedicated modules for whole maintenance or particular maintenance tasks (e.g. elevator checks, cleaning, window cleaning, etc.). This is very significant not only during, let’s say, a transition when the building manager changes, but also during regular day-to-day operations. You won’t miss appointments, every process is trackable and it’s easier to stick to the schedule because the management agenda is always visible to the responsible individuals and/or teams.

Is it just efficient or cost-efficient as well?

There’s a large gap between merely efficient solutions (that simply boost productivity) and solutions which are also cost-efficient, meaning they benefit a company by reducing the workload and the necessary spending. Software for small business commercial property management or solutions for large, mixed-purpose properties does that really well. It handles a lot of the mundane, day-to-day tasks that aren’t necessarily difficult per se, but take a lot of time whilst simultaneously reducing spending on administrative management through the ability to save time.

It’s naïve to prematurely expect that every single software just does 100% of the work for you. However, with software for commercial property management, there’re a lot of areas covered, meaning you have to worry about less items on your agenda, and focus on the business plan, rather than being stuck with day-to-day tasks.

Who can adopt it?

Is every property management company suitable for such a tool? Likely – yes. If you manage more than one property or if its divided into leased units and you have multiple tenants, it’s always a good idea to utilize aids, designed to reduce the workload. For example, the tool can have bidding software for commercial cleaning that helps the manager (you) arrange the cheapest cleaning services.

Tools based on Microsoft Dynamics NAV are especially versatile since they can be run on the cloud or on-premises. There’re also very few delays in terms of rolling out updates or changes which, if the software is on the cloud, can be installed almost seamlessly.

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